Roofing Estimate Template: What to Include for Repairs and Replacements

A roofing estimate should include the roof measurements, the scope (repair, overlay or tear-off), an itemized list of materials and labor, allowances for decking repairs, disposal, warranty terms and payment terms. Itemizing builds trust and gives you a documented basis for change orders.

What does a roofing estimate need?

• Property and customer details, and the date and estimate number.
• Roof measurements: total area in squares, pitch, number of layers, and any complex areas.
• Scope: tear-off or overlay, repair areas, and any accessories being replaced.
• Materials: shingle brand and color, underlayment, ice-and-water shield, starter, ridge cap, flashing, vents and nails.
• Labor, permits, dumpster and disposal.
• Allowance for rotted decking, priced per sheet.
• Warranty: manufacturer's and yours.
• Payment schedule, timeline and weather policy.

How should you present options?

Offer good, better and best options — for example, standard architectural shingles, upgraded impact-resistant shingles and a premium system with better underlayment. Customers appreciate choice, and many pick the middle option.

What should the fine print say?

State that the price assumes normal conditions and that hidden decking damage will be billed at the per-sheet rate. Explain weather delays, access needs, and what the customer must do, like moving vehicles or trimming trees. Include a clear cleanup policy, including magnetic sweep of nails.

How do photos help a roofing estimate?

Photos of damage, flashing, vents and existing layers make your scope credible and defend your pricing. Attach them to the estimate so the customer can see what you saw, which reduces price objections.

Frequently asked questions

What is a roofing square?

One hundred square feet of roof surface. Most roofing materials and labor are priced per square.

Should I include a decking allowance?

Yes. State the per-sheet price and that it is billed only if replacement is needed.

How much deposit is normal for a roof?

Many roofers ask for a deposit before ordering materials and a balance on completion. Set terms that fit your cash flow and local law.

Price it faster and more consistently

Fast Snap Pro helps roofing pros turn photos of the roof into an itemized estimate with materials, labor and allowances built in.